Job Details of 10000206 | Spare Parts (Assistant Manager/Supervisor) – Inventory & Procurement
10000206 | Spare Parts (Assistant Manager/Supervisor) – Inventory & Procurement
Published Date# 06-10-2026 | Closed Date# 31-12-2026
Bin Hindi Motors (KIA) - SP
Job Overview:
To supervise and execute Inventory Control and Procurement within the Spare Parts Division, ensuring optimum parts availability, efficient inventory levels, timely procurement, and effective supplier management. The role involves monitoring and executing orders, analyzing demand and inventory movement, minimizing stock-outs and excess/obsolete stock, ensuring compliance with Company procedures, and guiding the team to achieve operational efficiency, cost effectiveness, and high internal and external customer satisfaction.
Qualification
Graduate/Diploma or Bachelor's Degree in Mechanical/Automobile Engineering, Supply Chain Management, Procurement, Business Administration, or a related field.
Experience
Minimum 5–7 years of relevant experience in spare-parts inventory, procurement/a similar supervisory role, preferably within the automotive industry.
Experience with automotive spare-parts catalogues, dealer parts systems, or ERP/inventory management systems is highly desirable.
Customer-focused, professional, polite, and detail-oriented.
Strong organizational and time-management skills with the ability to work under pressure and meet deadlines.
Duties and Responsibilities:
1. Spare Parts Procurement
Supervise and execute the complete spare-parts ordering process, including order preparation, review, approvals, submission, follow-up, and back-order management.
Prepare initial, monthly, periodic, and emergency orders based on demand, stock movement, vehicle population, criticality, and supplier lead times.
Coordinate with relevant departments & Principals regarding new models, accessories & parts requirements.
Ensure accurate and timely processing of purchase orders in line with approval procedures.
Prepare monthly and periodic stock orders based on stock movement, vehicle population, parts criticality, workshop requirements, historical demand, and supplier lead times.
Prepare & coordinate emergency orders based on operational requirements & customer demand.
Monitor outstanding & back-ordered items & follow up with suppliers to ensure timely delivery.
Coordinate with the Vehicle Sales Division regarding carpet mats, accessories, and new-model requirements.
2. Inventory Control & Optimization
Monitor inventory levels and recommend optimum stock quantities based on demand and operational requirements.
Analyze fast/slow-moving, dead, obsolete, and critical stock and recommend appropriate actions.
Monitor stock-outs, identify root causes, and implement measures to improve availability and inventory turnover.
Support stocktaking, reconciliation, and inventory accuracy activities.
Coordinate with Service centre/Auto Body shop Managers and other users to determine appropriate stock levels.
Develop recommendations to improve inventory turnover and reduce carrying and ordering costs.
Monitor excess inventory and recommend appropriate action, including redistribution, alternative utilization, supplier return, or other approved measures.
3. Parts Identification & Technical Accuracy
Accurately identify part numbers and specifications using approved catalogues, manuals, and dealer systems.
Verify parts meet application requirements and coordinate with relevant departments or Principals for clarification when required.
Maintain accurate records of part numbers, ordering information, and related documentation.
4. Supplier Management
Support supplier selection and performance evaluation in coordination with the Division Manager.
Monitor supplier quality, availability, pricing, lead times, and delivery performance.
Follow up on delayed, incomplete, & back-ordered shipments & escalate recurring issues as required.
Maintain effective communication with Principals, Dealers, and Overseas Distributors to ensure continuity of supply.
Escalate recurring supplier performance issues and recommend appropriate corrective actions.
5. Inventory Accuracy & Systems
Coordinate with Stocktaking, Systems & Accounts to verify inventory records against physical stock.
Investigate discrepancies and recommend corrective actions.
Ensure accurate inventory master data, transactions, records, and documentation are processed in accordance with established Company procedures.
Ensure proper filing and maintenance of purchase orders, stock analysis, supplier records, and related documents.
6. Reporting & Analysis
Prepare regular inventory and procurement reports for management review.
Provide management with information regarding:
• Inventory levels and availability.
• Stock-outs and back-orders.
• Fast-moving, slow-moving, and dead-stock items.
• Inventory turnover.
• Purchase orders and outstanding orders.
• Supplier performance.
• Procurement requirements and trends.
Analyze inventory and procurement data and provide recommendations for improving efficiency and cost effectiveness.
Highlight inventory risks and recommend corrective actions.
7. Other Responsibilities
Maintain confidentiality of customer and company information.
Shall be knowledgeable of A.A. Bin Hindi Internal procedures and policies.
Participate in relevant training and development programs.
Perform other duties & responsibilities as assigned by the CAO, Divisional Manager & Job holder.
Ensure compliance with Company policies, procedures, and internal controls.